WookAI's Supplier Relationship Management Software
Supplier Price Comparison – Cost of Goods Reporting – Menu Costing – Contract Management
“IF YOU’RE NOT WOOKIN’, YOU’RE PAYING TOO MUCH!”
CEO Peace Love & Pizza, Richard DeSantis
I used to spend an hour and a half to two hours doing inventory and sitting down at my computer to place orders across multiple distributors. Now the inventory-on-hand and placing the orders is done by an assistant manager and it takes her 20 minutes with WookAI. Now I wouldn’t do it any other way.
Wild West Pizza & Grill, David Goldy
I highly recommend checking out WookAI. It has saved me around $500 every week on my food orders. This morning when I placed my order, a supplier who I normally don’t do a lot of business with received the majority of my order because they lowered their pricing across the board. It's been a game changer for me, and I think it could be for you too.
CEO Peace Love & Pizza, Richard DeSantis
WookAI's easy to use Supplier Audit and Contract Negotiation tools saved us $62,000 in just one year.
Owner/Operator, Bella Napoli Restaurant, Chef Vito Recchia
WookAI has lowered our weekly food spend $2,500 per week during the season. Additionally, our restaurant is making money off-season for the first time in 14 years.
Organized Purchasing
Inventory List
- Item Names: List the names of each supply item.
- Detailed Descriptions: Provide concise descriptions for each item, highlighting its purpose or specific characteristics.
- Storage Locations: Specify where each item is stored within the restaurant (e.g., pantry shelf, freezer, dry storage).
- Categorization of Products: Group similar items together based on their type (e.g., produce, meat, condiments).
- Usage, Cost, and Count: Record the appropriate unit of measurement for each item (e.g., kilograms, liters).
- Par Levels: Create an ideal stocking level for each inventory item.
Add Your Suppliers
- WookAI works with Sysco, US Foods, PFG, Sofo, GFS, Ferraro, FoodPro, Restaurant Depot, Lisanti, Cheney Brothers, Van Eerden, Ben E. Keith, and more…
Map Supplier Items
- Once the order guides are in place, perform a one-time mapping of your WookAI supply list to the specific items you use from each supplier.
- This mapping connects the dots between your preferred products and the offerings from different suppliers.
- For example, if you consistently order a specific brand of olive oil, WookAI associates it with the relevant supplier’s item code.
Ordering and Receiving
Wook Compares Supplier Prices While Ordering
- Our single point of order is now integrated with your suppliers’ prices and, when updated, automatically knows your best price for everything.
- In addition, WookAI factors your contracted rebates into the price comparisons.
- Dig deeper for savings by shopping for items within the same supply house’s product catalog that meet your specifications.
- Remember, WookAI ordering ignores suppliers whose products were not approved during mapping.
- Minimum case counts and dollar amounts are automatically considered.
Send Orders to Suppliers
- Send your completed orders to sales representatives instantly via email or online import (available for some suppliers).
- Sales representatives will also receive a confirmation text message for your orders.
- Orders will be stored in PDF, Excel, and printable formats.
Receiving and Invoice Analysis
- Locations should place orders through the WookAI software.
- Upload each location’s order invoices into WookAI for automatic analysis and comparison between orders placed and the corresponding invoices received.
- Is the invoiced price the same as the price from the order guide at the time the order was placed?
- Are all the item numbers present?
- Does the invoiced quantity match the quantity ordered?
- Are there any substitute items present?
Supplier Price Changes. Item Price History, Rebate Tracking and Reporting
- Price change and price history reports
- Multi-level rebate reports containing line item, supplier, and manufacturer rebates
Inventory and Cost of Goods
- Mobile App
- Simultaneous inventory counting and supplier ordering
- Team facility counting (by zone, category, and items)
- Total and categorical cost of goods reporting
- Variance Reports Ideal vs Actual Stock
- Current live value of inventory
Contracts... Negotiate and Monitor
- Supplier contract negotiation platform.
- Easily navigate multiple supplier contract bids.
- Experience multiple rounds of transparent supplier negotiation.
- After sealing the deal, manage and audit supplier contracts.
- Single dashboard for multi-unit, franchise, and enterprise-level contract price control and management.