Smarter Supply Management
Build your comprehensive supply list using real products directly from your actual vendors, ensuring every item reflects your unique restaurant operations. From there, seamlessly track real-time prices, monitor product availability, and streamline your entire ordering process — all within one powerful, integrated platform designed specifically for busy operators.
Begin by creating a master supply list that consolidates every item from all of your suppliers into one centralized location. Include detailed information for each item, such as the product name, branding, pack size, storage location, and categorization. Adding measurement units for usage, costing, inventory, and delivery establishes a comprehensive price ecosystem that powers accurate reporting and seamless functionality throughout the software.
Item mapping delivers complete purchasing control. Teach WookAI your preferred items from each supplier, as well as the items you wish to avoid. It is impossible for WookAI to order any product that has not been explicitly approved for your organization. This prevents unauthorized substitute items from entering your purchasing process and ensures employees can only order items you have pre-approved.
Supplier price comparison is only effective when the prices are live and accurate at the precise moment the order is placed. Invoice-based pricing is often already outdated by the time you review the invoice. Given the volatile nature of food markets, where prices fluctuate constantly, WookAI eliminates the concern. Updating your prices is quick and easy, keeping them current to the second.
Download the WookAI Mobile App from the Apple App Store or Google Play Store and transform any mobile device into a powerful ordering and inventory management tool. Prep plans, training videos, and recipes are all readily accessible within the application.
Order from all of your suppliers simultaneously. As you assemble your order, the software automatically compares live prices across suppliers, factoring in available rebates and all minimum order requirements. Easily add or remove suppliers and instantly see the impact on your total food cost.
Place all of your supplier orders from one page. Depending on the technology available with your supplier, you can send orders via email, file upload, or directly through WookAI’s ordering extension onto the supplier’s online ordering portal.
WookAI automatically compares your original supply order with the supplier’s invoice. The system verifies that every ordered item appears on the invoice in the correct quantity, identifies any substitute items or unapproved products, and confirms that all items were delivered at the agreed-upon price. It also provides an efficient method to reconcile discrepancies, ensuring accurate cost of goods reporting.